Organisation : Amaze
Location : Melbourne (Richmond)
Work type : Full-time, Contract/Temporary
Profession : Administration & Office Support, Community Services, Customer Service, Events
Sector : Children, Community Development, Disabilities, Education & Employment, Education & Training, Families, Youth & Young People
Salary type : Annual Package
Application closing date : 24 Jul, 2023
About the organisation
ABOUT AMAZE
Amaze is a leading autism charity whose mission is to enable Autistic people of all ages, and their families, to live their best lives. We are of the autism community and work together with a broad range of supporters to create an autism-inclusive Australia.
Based in Melbourne, Amaze has a national reach and is the home of Australia’s national autism helpline – Autism Connect.
We’ve recently embarked on a new and innovative Strategic Plan 2022-2026, with ambitious targets to create meaningful change. Powered by a dynamic team of high performing and passionate staff, Amaze is in an exciting period of growth as we strive to model the behaviours and approaches that we inspire others will follow, whilst simultaneously leading exciting programs and initiatives in collaboration with key stakeholders and partners.
We are looking for like-minded staff to join us on our journey, so if it sounds like you, please read on and reach out.
WE LIVE OUR VALUES
Amaze is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We stay true to our name by hiring ‘Amazing’ people from a wide variety of backgrounds. After all, we want to be as diverse as the communities we serve. Our inclusive culture helps us to be bold, open to difference, embrace curiosity, and spark positive change in ourselves and others.
Amaze is an Autism Plus Employer. We provide support and adjustments, starting with the recruitment process! We nurture an environment that is personally accountable, supportive, psychologically safe, inclusive, and high performing.
If you need any adjustment or accommodation whatsoever for any reason, just let us know in your application or separately via email to our Human Resources (HR) team at hr@amaze.org.au.
WHY YOU SHOULD WORK FOR AMAZE
There are lots of reasons why you should work with us. Here are just a few…
- Join a team who are passionate about driving positive change so Autistic people and their families can live their best lives.
- Our culture emphasises kindness, respect, and inclusion. This includes actively engaging and supporting a neuro-divergent workforce and offering reasonable adjustments and flexible working arrangements.
- Access to a holistic employee assistance program (EAP) for staff and their household members.
- Personal and professional development opportunities.
- Gifted days over the Christmas and New Year period.
- Generous salary packaging.
- Spacious offices in Richmond with the opportunity to engage in the Victoria Gardens Corporate program including freebies, discounts, and offers.
About the role
- 1.0 full-time equivalent position
- On the job training plus access to other training opportunities
- Essential position providing reception and administrative support
- Be part of a leading autism organisation driving positive change for Autistic people and their families
- Office-based position
- Beautiful office space in Richmond next to Victoria Gardens Shopping Centre
ABOUT THE ROLE
We are recruiting a full-time Administration Officer! This is an essential role providing reception services and administrative support across the whole team. With access to on-the-job training, this is a highly varied role, which will suit someone at the beginning of their career and keen to learn.
WHAT YOU’LL BE DOING
The Administration Officer is a versatile role where every day is different. Working with a fun and friendly team with on-the-job training offered, this position provides flexible and responsive support to the Operations and Finance team and wider organisation.
Some of the duties include:
- Coordinate the reception area including answering the phone and helping visitors.
- Touchpoint for internal administrative queries.
- Supporting the set-up of Amaze’s key internal events and meetings.
- Setting up meeting rooms, organise catering, and other associated tasks.
- In collaboration with the Office Manager, provide ad hoc executive assistant support.
- Supporting for the Communications and Stakeholder Engagement Team including stock coordination, posting materials, and organising workshops, forums, and events.
- Supporting the onboarding of new staff.
- General administration support for Amaze’s programs.
- Monitor internal mailboxes and respond or redirect emails as appropriate.
THE *IDEAL CANDIDATE (KEY SKILLS, KNOWLEDGE & EXPERIENCE)
The Administration Officer provides one of the first touchpoints of service at Amaze. We need someone who is warm and approachable and focused on supporting the needs of the team. It may suit someone who has just completed a vocational qualification in business studies or who has some equivalent experience. We are happy to train and develop the right candidate!
Other key capabilities include:
- Communicates effectively, listens sensitively, and adapt communication to the needs of the audience.
- Ability to meet and exceed internal and external customer needs.
- Ability to work autonomously as well as part of a team, working to achieve effective, productive, and collaborative relationships across the organisation.
- The ability to logically plan, organise and prioritise work to meet timescales and competing deadlines.
- Positive attitude with a can-do mindset and willingness to learn.
- High level of maturity and personal integrity, with personal drive and determination to deliver work on time and to a high standard.
- Beginner to intermediate skills in the use of Microsoft Office, CRMs (preferably Salesforce), and the utilisation of digital technology or the ability to rapidly acquire the knowledge and understanding.
See the position description for further information.
APPLICATION CLOSING DATE
You are encouraged to apply as soon as possible as applications will be reviewed as they come through.
EXTRA INFORMATION
Please note, as this position requires work from the Victoria Street, Richmond office, it is a requirement that the successful candidate demonstrate triple-vaccination status.
The successful applicant will also need to complete a successful Working with Children Check and National Police Check.
For further information about the role, please contact Cytelle Guzowski-Cusack, Office Manager on 03 9657 1600.
Otherwise please email your queries to our HR team at HR@amaze.org.au including clearly stating the specific job you are applying for in the subject line.
Top tip: Research shows that many men apply for jobs even if they only meet about 60% of the job requirements. In contrast, women and other marginalised groups will only apply if they meet 100%. So, if you think you qualify, even if you don’t meet every single requirement in the position description, please do get in touch. We’d love to connect and find out more about you and see if you could be a great fit.
No agencies please.
How to apply
HOW TO APPLY
If you would like to apply, we want to know what makes you perfect for the role.
Please provide us with two pieces of information to help us assess your application:
- A response telling us how your skills, knowledge, and experience would make you the *ideal candidate for the given role – make sure you clearly state what the role is! Your response can be provided in any way that suits you – for example, in a short cover letter, through a video, in a phone call, or in an audio recording.
- A copy of your CV.
Send both parts of your application to HR@amaze.org.au including clearly stating the specific role you are applying for in the subject line.
If you need adjustments or support anywhere during the recruitment process, please email HR@amaze.org.au.
Please quote in application: Administration Officer via Pro Bono Australia.
Sector: #Children, #Community_Development, #Disabilities, #Education_and_Employment, #Education_and_Training, #Families, #Youth_and_Young_People
